xamxam/database/QUICK_SCHEMA_REFERENCE.md

Database Quick Reference

Quick lookup for the Post-ERG database schema.

📊 Table Summary

Table	Type	Records	Description
theses	Core	~500/year	Main thesis records
authors	Core	~600	Student/author info
supervisors	Core	~50	Thesis supervisors
thesis_authors	Junction	~550/year	Thesis ↔ Authors
thesis_supervisors	Junction	~600/year	Thesis ↔ Supervisors
thesis_languages	Junction	~550/year	Thesis ↔ Languages
thesis_formats	Junction	~700/year	Thesis ↔ Formats
thesis_keywords	Junction	~3000/year	Thesis ↔ Keywords
thesis_files	Support	~800/year	File attachments
orientations	Lookup	15	Art orientations
ap_programs	Lookup	4	Workshop programs
finality_types	Lookup	3	Master finalities
languages	Lookup	2+	Languages
format_types	Lookup	7	Media formats
access_types	Lookup	3	Access levels
license_types	Lookup	~10	Creative Commons
keywords	Lookup	~500+	Tag system
pages	Support	4	Static pages

🔑 Key Relationships

theses ──┬── 1:N ──► thesis_authors ──► N:1 ── authors
         ├── 1:N ──► thesis_supervisors ──► N:1 ── supervisors
         ├── 1:N ──► thesis_keywords ──► N:1 ── keywords
         ├── 1:N ──► thesis_languages ──► N:1 ── languages
         ├── 1:N ──► thesis_formats ──► N:1 ── format_types
         ├── 1:N ──► thesis_files
         ├── N:1 ──► orientations
         ├── N:1 ──► ap_programs
         ├── N:1 ──► finality_types
         ├── N:1 ──► access_types
         └── N:1 ──► license_types

📝 Core Fields Reference

theses (Main Table)

Identity:

• id - Primary key
• identifier - Human-readable ID (e.g., "2025-002")

Basic Info:

• title - Thesis title (required)
• subtitle - Optional subtitle
• year - Academic year (required)
• is_doctoral - TFE (0) or Doctoral (1)

Academic:

• orientation_id - Art orientation
• ap_program_id - Workshop program
• finality_id - Master finality type

Content:

• synopsis - ~200 word summary
• context_note - Jury note (max 150 words)
• duration_minutes - For audio/video
• duration_pages - For written works

Access:

• access_type_id - Public/Internal/Restricted
• license_id - Creative Commons, etc.

Workflow:

• submitted_at - Student submission
• defense_date - Defense date
• is_published - Public visibility
• published_at - Publication date
• jury_points - Grade (0-20)

🏷️ Lookup Values

Orientations (15)

Arts Numériques, Dessin, Cinéma d'animation, Installation-Performance, Peinture, Photographie, Sculpture, Vidéographie, Graphisme, Typographie, Design Numérique, Illustration, Bande-Dessinée, Sérigraphie, Gravure

AP Programs (4)

• Narration Spéculative
• Design et Politique du Multiple (DPM)
• Atelier Pratiques Situées (APS)
• Lieux, Interdisciplinarités, Écologie, Nécessité, Systèmes (LIENS)

Finality Types (3)

Approfondi, Enseignement, Spécialisé

Languages (2+)

Français, Anglais

Format Types (7)

Site web, Audio, Vidéo, Performance, Objet éditorial, Installation, Autre

Access Types (3)

• Libre: Full access online + library
• Interne: Library only, note online
• Interdit: No access, note only

🔍 Common Queries

Get Published Theses

SELECT * FROM v_theses_public ORDER BY year DESC;

Get Thesis by ID

SELECT * FROM v_theses_full WHERE id = ?;

Search by Title

SELECT * FROM v_theses_public 
WHERE title LIKE '%keyword%' 
ORDER BY year DESC;

Filter by Year

SELECT * FROM v_theses_public 
WHERE year = 2025 
ORDER BY title;

Filter by Orientation

SELECT t.* FROM theses t
JOIN orientations o ON t.orientation_id = o.id
WHERE o.name = 'Arts Numériques'
AND t.is_published = 1;

Get Author's Theses

SELECT t.* FROM theses t
JOIN thesis_authors ta ON t.id = ta.thesis_id
JOIN authors a ON ta.author_id = a.id
WHERE a.name LIKE '%name%'
AND t.is_published = 1;

Get Keywords for Thesis

SELECT k.keyword FROM keywords k
JOIN thesis_keywords tk ON k.id = tk.keyword_id
WHERE tk.thesis_id = ?;

Count by Year

SELECT year, COUNT(*) as count
FROM theses
WHERE is_published = 1
GROUP BY year
ORDER BY year DESC;

📌 Important Constraints

• Unique: theses.identifier, authors.email, all lookup table names
• Required: theses.title, theses.year, at least one author
• Max: 10 keywords per thesis
• Range: jury_points 0.00 - 20.00
• Cascade: All junction tables DELETE CASCADE

🎯 Views

v_theses_full

Complete thesis data with all relationships (comma-separated).

v_theses_public

Only published theses (is_published = 1).

🔧 Making Changes

Format for change requests:

Table: [table_name]
Change: [add/modify/remove]
Column: [column_name]
Type: [data_type]
Reason: [why needed]
Example: [sample data]

Example:

Table: theses
Change: add
Column: external_url
Type: TEXT
Reason: Link to external project website
Example: https://example.com/project

📚 Full Documentation

See DATABASE_SPECIFICATION.md for complete details.